Invoicing and Billing
The month's invoicing, done in a minute
Automated batch invoicing generated from your agreements, with flexible billing rules and direct posting to Xero, Sage and QuickBooks.
Billing that runs itself
Accurate invoices without the month-end slog
End-to-end invoicing in one system
Billing rules that fit your business
Built to scale without added admin
Invoice runs measured in seconds
Bulk, automated and pre-scheduled invoicing generates and sends hundreds of invoices at once. Customers who used to lose weeks to monthly billing now run the whole month in under sixty seconds.
Pro-rata invoices for part periods
Bill accurately from day one with pro-rata invoices for part-period agreements. Ideal for annual or advance-billed contracts, so new customers are invoiced immediately without waiting for the next full cycle.
Any billing cycle, in advance or arrears
Invoice monthly, quarterly, annually, six-monthly or four-weekly, in advance or in arrears. Issue a single invoice per agreement or group several together, however your customers prefer to be billed.
Posts straight into Xero, Sage and QuickBooks
Invoices push directly into your accounts package, so nothing is keyed twice and the figures match at both ends. Your accounts team gets hours back every single run.
Cash flow you can see coming
Built-in forecasting predicts future invoice values by period, so you know what's landing and when. Export the data whenever you want deeper financial analysis.
Contracts and invoices in step
Set invoicing rules once and schedule or reschedule across all contracts. Align every invoice to the same day or stagger them across dates, from one flexible screen.
Bulk invoice sending.
Send all your invoices digitally at once, or deliver several invoices to one customer in a single batch, with billing kept fast and accurate.
One-click exports.
Export invoice files in one click, ready for your accounting software, so finance processes stay quick and easy to manage.
In-depth invoicing reports.
Reports from high-level summaries to line-by-line breakdowns of each run, with the KPIs that matter presented clearly.
Searchable invoice history.
Your complete invoicing history in one place, with any old invoice found, viewed and re-sent in seconds.
Professional invoice branding.
Invoices designed around your brand, with a built-in editor for your logo, colours and business details.
Flexible invoice grouping.
Group invoices by account code, apply bulk discounts or build pro-rata lines, keeping control while billing at scale.
Questions about invoicing.
What is batch invoicing? +
Batch invoicing generates and sends many invoices in a single run, built automatically from your agreements. One process replaces weeks of raising invoices one at a time, and because each invoice comes from the agreement, with delivered quantities reflected where you choose, accuracy improves while the admin disappears.
How long does a monthly invoice run take? +
Under a minute. Service Manager customers who previously spent up to four weeks generating a month of invoices now complete the same run in under sixty seconds, with invoices emailed in bulk and posted to their accounts package in the same process.
Does it integrate with Xero, Sage and QuickBooks? +
Yes. Invoices post directly into Xero, Sage and QuickBooks, so your accounts package and Service Manager always agree without anything being keyed twice. Exports are also available in one click for any deeper analysis your accountant wants to run.
Can different customers be billed on different cycles? +
Yes. Every agreement carries its own billing rules, so one customer can be invoiced monthly in arrears while another is billed annually in advance. Grouped invoices, staggered dates and pro-rata part periods are all handled in the same run.
Trusted across the industry
What our customers say.
Service businesses across the industry run on Service Manager.
I had heard about Service Manager from another washroom provider, and they recommended we get in touch as the service is superb. The Leito team have been fantastic throughout and the after-service has been exceptional.
We cannot recommend Service Manager highly enough, it will transform the way you run your business and Leito always have time to discuss any aspect of it.
Service Manager is an essential partner to our business, I would recommend it to anyone in our sector or who has a similar business model in the service industry.